Finance Executive Assistant

Job Responsibilities

1. Manage and maintain the Director of Finance’s calendar, schedule appointments, and coordinate meetings.
2. Prepare and organize materials for meetings when required.
3. Handle all incoming communications, prioritize emails, and draft letters when necessary.

Administrative Functions

1. Prepare audit requirements, letters, and confirmations for banks and vendors.
2. Communicate with banks and prepare bank letters to ensure all information is updated regularly.
3. Act as the key contact with government entities and external stakeholders related to the Finance department.
4. Responsible for all purchasing requirements for the Finance Department.
5. Assist the student accounts office during registration (answer calls, prepare letters, meet parents, reply to emails).
6. Manage AUS Etisalat account and be the main contact with Etisalat for all AUS requests.
7. Assist new staff in acquiring all required access and office necessities.
8. Manage the AUS online telephone extension billing system.
9. Assist accounts payable during the year-end closing period.
10. Provide finance-related system training for new staff.