Finance Coordinator

Job Purpose:

To ensure the efficient and accurate management of petty cash and manual expense claims, supporting the financial operations of the company by ensuring adherence to company policies, facilitating timely payments, and contributing to overall financial control and transparency. This role directly impacts the company’s ability to manage expenses and maintain compliance with internal financial guidelines.

Responsibilities:

• Petty Cash Financial Controlling
• Receive daily petty cash documents from various departments.
• Review all attached documentation to ensure compliance with company policy.
• Reject any documents that do not align with company policy.
• Prepare invoices for each department and ensure approval before initiating payments.
• Individual Department Expenses (Manual Claims)
• Receive daily expense claims for various business activities (business trips, meetings, entertainment, etc.).
• Review all attached documentation in the expense claims.
• Ensure all spending complies with company policy, such as maximum spending limits and exclusions (e.g., no alcohol, no smoking).
• Prepare invoices for each claim, and after approval, initiate the corresponding payments.

Education:

• Bachelor’s Degree in Accounting, Finance, or a related field
• Prior exposure to accounting software and familiarity with financial systems

Experience:

• 2- 3 years of applicable administrative work experience
• Background in the F&B industry is a plus, particularly in handling petty cash and expense processes within operational environments

Skills:

• Advanced proficiency in MS Excel and MS PowerPoint for financial tracking, reporting, and presentation
• Strong time management skills, with the ability to work efficiently under pressure and handle high volumes of work within tight deadlines