Finance and Administration Director

Overview
The Project Finance and Administration Director will oversee the financial planning, management, and reporting activities for a CDC-funded digital health workforce development project that will be implemented in multiple countries, and potentially across several regions. The project aims to enhance health informatics capacity by focusing on workforce development activities. The project will operate over an anticipated five-year period.

The Project Finance and Administration (F&A) Director will work closely with the Project Director, Executive Management Team, Global Program Staff, and project country offices to ensure timely and accurate financial, contractual, and administrative management, representation, analyses, and reporting to the project management team, partners, and agencies external to Jhpiego. The Finance and Administration Director will be responsible for the oversight of budgeting, monitoring, and performance of all funding streams for the project. The Finance and Administration Director will also ensure financial systems and reports are compatible with standard accounting practices and follow Johns Hopkins University and Jhpiego policies, as well as CDC rules and regulations. The Finance and Administration Director will provide capacity building, coaching, and mentoring of finance staff worldwide, and local partners, by developing learning activities and materials to support capacity building. This position is directly accountable for the financial, contractual, and administrative compliance of the award.

This position is contingent upon award from CDC.

Responsibilities

• Ensure accurate financial, contractual, and administrative reporting of the project compliant with Jhpiego and CDC rules and regulations, and terms and conditions of the award.
• Ensure effective program start-up including developing necessary financial tools, templates, and manuals for use by program, country teams, and partners.
• Oversee day-to-day coordination of financial activities ensuring cost efficiency.
• Lead development of annual budgets and provide guidance for country finance staff to ensure all project activities and local costs are accurately budgeted.
• Prepare monthly, quarterly, and annual financial reports by consolidating and utilizing financial information from various sources including but not limited to SAP, QBE, and internal financial forecast and labor data.
• Oversee and manage all sub-grants budgets and ensure subaward management policies and processes are in place, ensuring compliance and reporting of sub-awardee, and building their capacity as needed.
• Ensure that Jhpiego human resources and administrative procedures are in place for the project.
• Oversee project's day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments.
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with CDC, Johns Hopkins University, and Jhpiego procedures and policies.
• Lead the development, monitoring, and review of project budgets; conduct monthly financial analysis with project and country teams and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required in consultation with Project Director and relevant staff.
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits.
• Ensure that CDC resources are appropriately directed to project priorities and are in line with project work plans.
• Provide financial reports, including pipeline analysis, quarterly project reports, and other ad hoc reports as requested by the donor.
• Perform pipeline analysis, including review of accruals and commitments of the current portfolio to ensure projects operate within allocated budgets and according to the contractual terms and ensure validity of the same.
• Monitor burn rates, subaward financial expenses and budget to actual reports and make clear recommendations for implementation.
• Mentor, support, and oversee the work of a team of highly qualified staff to ensure alignment of their efforts in concert with project goals resulting in rapid and sustainable results.
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions.
• Under the direction of the CFO's office, support all financial, compliance or funder audits requiring review of CDC program funds and expenditures.

Required Qualifications

• Master's degree in Business Administration, Finance, Accounting or relevant field required.
• At least 10 years of senior-level experience in administrative and financial management in donor funded managing grants or contracts of a similar scope of work and budget (>$25million) and proven results successfully staying within budget and compliant with all donor and organizational requirements.
• Experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects.
• Experience providing financial planning and management, human resources and procurement for projects in Low- and Medium-Income Countries.
• Previous direct supervisory experience of professional and support staff.
• Knowledge of USG cost principles, including CDC regulations, GAAP accounting rules and grants contract management.
• Demonstrated experience organizing resources and establishing priorities.
• Demonstrated experience leading a capacity-building approach for CSOs, providing capacity building assistance at individual and organizational levels.
• Subcontract or subagreement financial management experience.
• Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions.
• Experience developing and/or implementing finance and accounting policies, procedures and systems.
• Strong interpersonal and team-building skills with significant experience building strong host country national teams.
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with CDC, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector.
• Excellent verbal, written, interpersonal, and presentation skills in English.
• Experience hiring and supervising personnel.
• Excellent skills in facilitation, team building, and coordination.
• Ability to coach, mentor and develop financial and administrative capacity of project staff.
• In-depth knowledge financial software applications, databases, and spreadsheets, including QuickBooks Enterprise, and Microsoft Office.
• Ability to travel nationally and internationally up to 30% of the time.

Preferred Qualifications

• Strong financial and operational management experience with proven management skills.
• Knowledge of U.S. Government financial management rules and regulations is an advantage.
• Proven ability to work with a wide range of local organizations and people.
• Proficiency in a second language is an advantage.

Total compensation will be based on the country of hire and Jhpiego's local compensation plan. Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer.

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law.

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