Female Administrative Assistant, Document controller, Office admin

Key Responsibilities:

• Office Administration:
• Greet visitors, manage phone calls, and handle general office inquiries.
• Coordinate and schedule meetings, appointments, and events.
• Prepare and maintain office supplies inventory.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Maintain office files, databases, and systems for easy access and retrieval.
• Perform general clerical tasks, including filing, photocopying, and scanning.
• Document Control:
• Organize and maintain all company documents and records in both physical and electronic formats.
• Ensure that documents are accurate, up-to-date, and easily accessible.
• Track and manage the lifecycle of documents, including revision control.
• Handle document approvals, issuance, distribution, and storage according to company procedures.
• Maintain confidentiality and security of sensitive documents.
• Assist in the creation and implementation of document control procedures and best practices.
• Communication Support:
• Liaise with internal and external parties on behalf of management.
• Ensure proper documentation for meetings and internal communications.
• Assist with preparing reports, presentations, and other documents for team meetings.
• Maintain good working relationships with colleagues, clients, and stakeholders.
• Other Administrative Duties:
• Support the HR team with onboarding, recruitment processes, and employee records.
• Coordinate with vendors and service providers for office maintenance or supplies.
• Assist with project management tasks as needed, tracking deadlines and deliverables.
• Perform other duties as assigned by supervisors or management.

Requirements:

• Proven experience as an Administrative Assistant, Document Controller, or in a similar office administration role.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy in work.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of document management systems (e.g., SharePoint, DocuSign) is an advantage.
• Ability to work independently and as part of a team.
• Strong communication skills (written and verbal).
• Professional demeanor and ability to interact with staff at all levels.
• Bachelor's Degree in Engineering or Accounting is mandatory.

Job Types: Full-time, Permanent

Pay: AED2,000.00 - AED3,000.00 per month

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you hold any Engineering or Accounting degree?

Education:

• Bachelor's (Preferred)

Application Deadline: 31/01/2025
Expected Start Date: 01/02/2025