Export Documentation & Sales Coordinator

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Role & Responsibilities

Contract Management:

• Draft, review, and finalize export contracts in coordination with the sales and legal teams.
• Ensure all contracts comply with company policies and international trade regulations.

ERP System Management:

• Accurately post supply chain entries into the ERP system.
• Maintain up-to-date records of all transactions and ensure data integrity.

Invoice Generation and Dispatch:

• Generate invoices based on completed transactions.
• Dispatch invoices to respective buyers/brokers promptly and ensure receipt confirmation.

Trade Monitoring:

• Monitor the status of all trades from the contract stage to funds received.
• Track shipment schedules, delivery status, and payment milestones.
• Communicate with logistics providers, buyers, and brokers to ensure smooth operations.

Documentation and Compliance:

• Prepare and manage all necessary export documentation, including bills of lading, certificates of origin, and customs declarations.
• Ensure compliance with international trade laws and regulations.

Coordination and Communication:

• Act as a liaison between the sales team, logistics providers, and customers.
• Provide regular updates to management on the status of ongoing trades and any issues encountered.

Problem Resolution:

• Address and resolve any issues related to export documentation, shipment delays, or payment discrepancies.
• Work collaboratively with internal and external stakeholders to find solutions.

Reporting:

• Generate regular reports on trade activities, including sales performance, shipment status, and payment collections.
• Provide insights and recommendations for process improvements.

Preferred Candidate Profile

Qualifications:

• Education: Bachelor's degree in Business Administration, International Trade, Logistics, or a related field.
• Experience: MUST have a minimum of 5 years of experience in export documentation & sales coordination in a reputable MNC.
• Skills:
• Strong understanding of international trade regulations and export documentation requirements.
• Proficiency in ERP systems and Microsoft Office Suite.
• Excellent organizational and time management skills.
• Must be able to work independently.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to handle multiple tasks simultaneously.
• Minimal supervision.

Note: Only those presently in Dubai will be considered.