Executive Secretary for International Twinning Programs

Vacancy: 1 Vacancy

Job Description:

The Executive Secretary for International Twinning Programs is responsible for providing administrative and organizational support to facilitate the smooth execution of international academic partnerships and twinning programs. This role involves coordinating communications, managing documentation, and ensuring compliance with institutional and regulatory requirements while supporting the development and implementation of collaborative initiatives between the university and its global partners.

• Manage the daily operations of the International Twinning Programs office, including scheduling, correspondence, and record-keeping.
• Prepare, organize, and maintain documentation related to twinning agreements, contracts, and regulatory submissions.
• Draft and edit letters, reports, presentations, and other official documents for internal and external stakeholders.
• Maintain and update a comprehensive database of partner universities, program details, and contact information.
• Assist in the planning, execution, and evaluation of twinning programs, ensuring alignment with academic and operational goals.
• Coordinate logistics for visits, meetings, and events involving international partner institutions.
• Serve as the primary point of contact for students, faculty, and administrative staff involved in twinning programs.
• Monitor and track program timelines, milestones, and deliverables to ensure adherence to agreements.
• Facilitate effective communication between the university and its international partners, addressing inquiries and concerns promptly.
• Act as a liaison between academic departments, administrative units, and external partners to resolve issues and maintain collaboration.
• Disseminate information about twinning programs to students, faculty, and staff.
• Coordinate with students for their smooth transition for the twinning programs.

Desired Candidate Profile:

Educational Requirements:

• Bachelor’s degree in Business Administration, International Relations, Communication, or a related field.
• Advanced diploma or certification in secretarial or office management (preferred).

Experience:

• Minimum of 3-5 years of administrative or secretarial experience, preferably in a university or international context.
• Experience in managing international academic partnerships or programs is an asset.

Contact: Mr. Sidhiq Sidhiq - Head HR

Location: Ajman, UAE