Executive Secretary

Job Title: Executive Assistant to Chairman

Vacancy: 1 Vacancy

Job Description

• Manage and maintain the Chairman’s schedule, including appointments, meetings, and travel arrangements.
• Screen, prioritize, and respond to calls, emails, and correspondence on behalf of the Chairman.
• Prepare reports, presentations, and other documents as required.
• Coordinate and facilitate internal and external meetings, ensuring proper documentation and follow-up on action items.
• Handle confidential and sensitive information with discretion.
• Serve as the point of contact between the Chairman and executives, employees, clients, and stakeholders.
• Assist in drafting and reviewing communications, including letters, memos, and official statements.
• Maintain and organize records, files, and important documents for easy retrieval.
• Liaise with different departments to ensure smooth operations and execution of strategic decisions.
• Perform any additional administrative duties as assigned by the Chairman.
• Managing utility bills, maintenance, and properties.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in a similar executive support role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with integrity.
• Professional demeanor with strong interpersonal skills.
• Flexibility to work extended hours when required.
• Experience working in a corporate or executive environment.
• Strong problem-solving skills and ability to work under pressure.
• Fluency in professional English is mandatory.