Executive Personal Assistant

Responsibilities

Hexagon’s Asset Lifecycle Intelligence division (Hexagon) is seeking a Staff Administrative Assistant.

1. Perform all administrative duties to support Vice-Presidents and Executive Directors.
2. Manage employees' vacation and out-of-office calendars, maintain employee database, update the AXS portal, maintain employee records, issue salary certificates through the AXS portal, and perform other HR administrative tasks under the HR Manager’s instructions.
3. Responsible for budget tracking, payment processes, budget reconciliation, employee expenses, travel statements, mobile/internet statements, follow up on pending payments, and other tasks under the Finance Manager’s instructions.
4. Arrange travels for all employees, register for events, and schedule team meetings.
5. Be the facility manager for the office and liaise with (a) building management (b) third-party vendors (c) internal finance, IT, and HR departments to ensure smooth operations of the office in compliance with corporate policies.
6. Responsible for (a) answering the general office phone line (b) ensuring the office environment public areas (lobby, conference rooms, kitchen, etc.) remain clean, orderly, and organized at all times (c) monitoring inventory, ordering and stocking of office supplies, ordering devices for new and current employees and ensuring that they are handed back when contracts are terminated, ordering office grocery supplies (d) organizing, communicating, and coordinating any team events (e) pick-up, distribution, and dispatch of office mail.
7. PO Box renewal and Visa applications & process for all UAE employees.

Education / Qualifications

Relevant educational background and experience in administrative support roles.

About Hexagon

Hexagon is a global leader in digital reality solutions, combining sensor, software, and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality, and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications.

Hexagon’s Asset Lifecycle Intelligence division helps clients design, construct, and operate more profitable, safe, and sustainable industrial facilities. We empower customers to unlock data, accelerate industrial project modernization and digital maturity, increase productivity, and move the sustainability needle.

Our technologies help produce actionable insights that enable better decision-making and intelligence across the asset lifecycle of industrial projects, leading to improvements in safety, quality, efficiency, and productivity, which contribute to Economic and Environmental Sustainability.

Hexagon (Nasdaq Stockholm: HEXA B) has approximately 25,000 employees in 50 countries and net sales of approximately 5.4bn EUR. Learn more at hexagon.com and follow us @HexagonAB.

Why work for Hexagon?

At Hexagon, if you can see it, you can do it. Hexagon’s Asset Lifecycle Intelligence division puts their trust in you so that you can bring your ideas to life. We have emerged as one of the most engaged and enabled workplaces. We are committed to creating an environment that is truly supportive by providing the resources you need to fully support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Hexagon, we believe that diverse and inclusive teams are critical to the success of our people and our business. Everyone is welcome—as an inclusive workplace, we do not discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.

Respect is the cornerstone of how we operate, so speak up and be yourself. You are valued here.