Executive Office Manager - Abu Dhabi Based

Organize, actively contribute to the organization of meetings, conferences & business events in coordination with various parties and manage the occupancy of meeting rooms and coordinate the required arrangements for meetings / conferences.

Carry out general administration / process administrative documents (e.g. checking timesheets, coordinating leave plans for supported team, issuing requisitions, arrange flight / hotel reservation).

Coordinate Management meetings and for the Board of Directors including preparation of power point presentation report for Country Chair (if required).

Build professional relationships with Senior Group Management, clients and the leaders in the field of the Groups activity on behalf of Country Chair to ensure a smooth flow of communication and coordinate meetings, events, agenda, client calls, screening all related phone calls and emails.

Perform secretarial and administrative support duties.

Carry out basic administration and paperwork process (photocopy / scan, dispatching and filing of documentation).

Prepare, verify, issue and store internal and external paperwork and correspondence (letters, faxes).

Manage office premises, and coordinate between subsidiary numerous locations, including headquarters.

Register, record and dispatch incoming and outgoing mail / reports through appropriate channels and ensure proper completeness such as proof-reading, monitoring of signatures, etc.

Maintain appropriate filing system by organizing, archiving, controlling and retrieving produced / received documentation.

Act as Ambassador and role model representing the Group with professionalism at the highest level.