Executive Assistant to the Board

As the Personal Assistant to the CEO, you will be an integral part of the executive team, providing comprehensive administrative and strategic support to the CEO. This role demands a high level of discretion, organizational skills, and the ability to work well under pressure. The ideal candidate will possess a proactive mindset and be capable of managing a wide range of tasks to support the CEO's daily activities and the agency's strategic objectives.

Key Responsibilities

• Manage and organize the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
• Provide administrative support, including managing emails, calls, and correspondence, and ensuring efficient and effective communication.
• Prepare meeting agendas, take minutes during meetings, and follow up on action items.
• Assist in preparing reports, presentations, and data analysis for internal and external stakeholders.
• Coordinate with other departments to ensure smooth execution of business strategies and projects.
• Manage confidential documents and information with discretion.
• Serve as the first point of contact for the CEO, liaising with clients, partners, and employees.
• Assist in event planning, including corporate functions and industry events.
• Support the CEO with personal tasks as needed to ensure they can focus on strategic business activities.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role in a corporate setting, preferably in marketing or a related industry.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and the ability to work under pressure.
• Adaptability and flexibility to handle changing priorities and tasks.
• Proficiency in English and Polish.

Personal Attributes

• Highly organized and detail-oriented.
• Proactive mindset with a strong sense of initiative.
• Excellent interpersonal skills, with the ability to interact with individuals at all levels.
• Strong work ethic and the ability to work independently and as part of a team.
• Passionate about the influencer marketing industry and up-to-date with the latest trends.

What We Offer

• A dynamic and challenging work environment in a leading influencer marketing agency.
• Opportunities for personal and professional growth.
• Competitive salary and benefits package.
• A supportive and collaborative team culture.