Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

At SmartStay, we're redefining the hospitality landscape in Dubai and setting new benchmarks in short-term rental management as part of a group of innovative ventures led by a visionary CEO. With a focus on cutting-edge technology and operational excellence, we're creating impact-driven growth across sectors while optimising ROI for property owners and delivering unparalleled guest experiences.

The Role: Executive Assistant to the CEO

We're seeking a proactive, strategic, and highly organised Executive Assistant to the CEO. In this role, you will work closely with the CEO to streamline operations, identify and execute growth opportunities, and help shape the future of SmartStay and its ventures.

This is more than an administrative role; it's a unique opportunity to play an integral part in managing and scaling a rapidly growing company. This role is ideal for someone who thrives in a startup environment and is eager to evolve into leadership responsibilities as the company scales.

Responsibilities

1. Provide direct support to the CEO in executing business strategies and managing daily operations.
2. Drive new business opportunities derived from the CEO's ventures and strong social media presence.
3. Prepare, draft, and maintain Standard Operating Procedures (SOPs) to streamline processes and improve efficiency across departments.
4. Manage communications, including emails, Slack, and external inquiries, while serving as the CEO's primary liaison.
5. Oversee financial tasks, including invoicing, owner statements, and budget tracking, ensuring seamless processes.
6. Lead recruitment efforts, maintain HR files, manage health insurance policies, and support performance tracking.
7. Collaborate with the CEO to manage community engagement, moderate discussions, and grow our online presence.
8. Coordinate travel, meetings, and events, ensuring all arrangements run smoothly.
9. Act as a trusted advisor and operational partner to the CEO, contributing to decision-making and company growth.

What Makes You a Fit

1. Extensive experience as an Executive Assistant or in a similar role supporting senior leadership.
2. Proven ability to manage complex projects and multiple priorities in a fast-paced environment.
3. Strong problem-solving and organisational skills with exceptional attention to detail.
4. A natural ability to thrive in a startup environment where no two days are the same.
5. Excellent communication skills in English; Arabic proficiency is a plus.
6. Experience in HR management, financial tasks, and contract management is highly preferred.
7. A hospitality, real estate, or short-term rental background is advantageous but not required.

What We Offer

1. Competitive salary with performance-based bonuses and rapid growth opportunities.
2. Full residency sponsorship and comprehensive healthcare coverage with no co-pay.
3. Access to professional development opportunities to help you grow alongside the company.
4. A collaborative, dynamic work environment with a visionary CEO.
5. Opportunities to contribute to exciting new ventures and groundbreaking projects.
6. The chance to shape your career and make a lasting impact in a fast-growing startup.

Apply Now

We're excited to hear from talented professionals ready to make a meaningful impact. Applications are reviewed on a rolling basis, so don't delay. Take this opportunity to join a company where your contributions will have a tangible impact. Together, we'll shape the future of hospitality and beyond!