Executive Assistant to Chief Executive Officer

About the Company

This exciting start-up is breaking new ground with its global, tech-driven approach to business news media. With offices in key financial and tech hubs worldwide and leveraging innovative technologies like blockchain and web3, the company is on a mission to engage audiences in new and transformative ways.

About the Role

As the Executive Assistant to the CEO, you will be the trusted right hand to a visionary and dynamic leader who requires an individual capable of managing complex priorities and navigating challenges with diplomacy, tact, and resourcefulness.

Responsibilities

1. Administrative and Organizational Tasks
2. Calendar Management: Scheduling meetings, appointments, and conferences, often balancing complex time zones and priorities.
3. Travel Coordination: Arranging detailed itineraries, booking flights, accommodations, and transportation for domestic and international travel often in different travel zones.
4. Email and Communication Management: Screening, organizing, and drafting emails and correspondence on behalf of the executive.
5. Strategic and Operational Support
6. Meeting Preparation: Preparing agendas, gathering background materials, and taking detailed notes during meetings.
7. Project Management: Overseeing special projects, ensuring timelines and deliverables are met.
8. Problem Solving: Proactively identifying and resolving operational or logistical challenges. Conducting thorough research to support decision-making and strategic initiatives.
9. Interpersonal and Liaison Responsibilities
10. Stakeholder Management: Acting as a point of contact between the executive and internal or external stakeholders.
11. Team Coordination: Ensuring smooth collaboration between departments and maintaining effective communication across teams.
12. Confidentiality and Discretion
13. Handling sensitive information with utmost confidentiality, including financial data, contracts, and personal matters.
14. Exercising sound judgment and discretion in handling confidential and sensitive matters.
15. Research and Analysis
16. Conducting research on various topics to inform executive decisions.
17. Summarizing reports, news, or industry trends to keep the executive informed.
18. Miscellaneous Tasks
19. Personal Assistance: Managing personal errands or household matters, such as event planning or managing personal finances.
20. Expense Reporting: Tracking expenses, preparing financial reports, and managing reimbursements.
21. Tech Support: Assisting with technology, software tools, and troubleshooting as needed.

Qualifications

At least 10 years of experience in a high-level Executive Assistant role, ideally in a fast-paced, entrepreneurial/media environment.

Required Skills

1. Impeccable organizational, time-management, and multitasking skills. Exceptional written and verbal communication abilities, with a professional and personable demeanor.
2. Advanced proficiency in Microsoft Office, cloud-based tools, and collaboration platforms like Zoom and social media.
3. A proactive, solutions-oriented mindset with the ability to adapt to shifting priorities and solve problems independently.
4. Unwavering professionalism and discretion, especially in high-stakes and high-pressure situations.
5. Strong interpersonal skills and the ability to liaise with high-profile individuals calmly and confidently.