Executive Assistant to Chief Executive Officer

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Royal Avenue Investments
Dubai
AED 400,000 - 500,000
Be among the first applicants.
7 days ago
Job description

As an Executive Assistant, you will be responsible for providing both executive and personal support, ensuring that the CEO’s day-to-day operations run smoothly. You will be responsible for managing calendars, coordinating meetings, and handling confidential tasks with discretion. The ideal candidate will have a proven track record of providing high-level administrative support and be proficient in one or more European languages, such as Greek, French, German, Spanish, or Italian.

Executive Support:

  • Manage the CEO’s calendar, including scheduling meetings, appointments, and events.
  • Coordinate complex travel arrangements, both domestic and international, ensuring efficiency and comfort.
  • Prepare and organize materials for meetings, presentations, and conferences.
  • Act as the CEO's liaison, managing internal and external communications, prioritizing and screening requests.
  • Handle confidential and sensitive information with discretion.
  • Assist in managing the CEO’s workload, anticipating needs, and staying ahead of daily requirements.
  • Support strategic and operational tasks as required, including research and reporting.

Personal Support:

  • Coordinate personal travel arrangements, from vacations to family travel, ensuring all details are managed.
  • Handle personal errands such as managing household staff, scheduling appointments, and organizing events.
  • Assist with personal finances, including expense tracking, reimbursements, and personal banking tasks.
  • Arrange for personal gifts, events, or celebrations on behalf of the CEO.
  • Ensure the CEO’s personal commitments are organized and supported, from family events to personal appointments.

Other Duties:

  • Manage ad-hoc tasks as they arise, demonstrating flexibility and a problem-solving mindset.
  • Coordinate with external service providers, such as personal assistants, contractors, and event planners, when needed.
  • Maintain a professional, yet friendly, relationship with family, friends, and professional contacts of the CEO.

Required Qualifications:

  • Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, preferably supporting senior management.
  • Fluency in English and at least one additional European language (French, German, Spanish, Italian, etc.).
  • Strong organizational and multitasking skills with the ability to prioritize effectively.
  • Discretion and a high level of integrity when handling confidential matters.

Preferred Qualifications:

  • Experience working in a multicultural, international environment.
  • Knowledge of additional European languages is a plus.
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