Executive Assistant to Chief Executive Officer

Executive Assistant to CEO

We are exclusively representing our client, searching for an Executive Assistant professional to support the CEO. The successful candidate will play a pivotal role in ensuring the smooth management of the CEO’s schedule, communications, and priorities. This role requires discretion, attention to detail, and the ability to thrive in a very fast-paced environment. This is a demanding position as the company are going through significant but positive growth due to being recognised as a leader by the UAE government.

Key Responsibilities:

• Calendar Management: Manage the CEO's schedule, ensuring efficient time allocation and alignment with business priorities.
• Travel Coordination: Organise domestic and international travel arrangements, including itineraries, visas, and accommodations. This is of a high volume
• Communication: Act as a primary point of contact for the CEO, handling correspondence, emails, and calls professionally.
• Meeting Preparation: Prepare agendas, presentations, and briefing materials for meetings; take detailed minutes and track follow-ups.
• Stakeholder Management: Liaise with internal and external stakeholders, including investors, board members, and key partners.
• Project Support: Assist with special projects, research, and reports as required by the CEO.
• Office Coordination: Ensure seamless coordination with other departments and provide administrative support as needed.

Requirements:

• You must have proven experience of working in a fast paced environment, ideally within a company that has grown in size from small to large.
• You must be currently based in the UAE, preferably Abu Dhabi. This is a full time office based role.
• Must have experience providing executive support to C-Suite. Candidates without this experience will unfortunately not be considered.
• 5+ years of experience as an Executive Assistant, preferably within a technology-driven company.
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Advanced knowledge of MS Office (Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom, Asana).
• Exceptional verbal and written communication skills in English; [other language] is a plus.
• Highly detail-oriented with excellent multitasking and time management abilities.