Executive Assistant to Chief Executive Officer

Operations Support

Serve as ‘coordinator,’ improving internal functions, processes, knowledge management, department awareness, etc.

Liaise with all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy & procedures while boosting team morale.

Keep track of CEO expenses and department roster whilst ensuring operations are within company policy and procedures.

Maintain Corporate Credit Card tracker and organization of use.

Support in arranging department meetings, external meetings, and working groups called by the CEO.

Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CEO and stakeholder Leadership.

Offer on-hand assistance at flagship events.

Administrative Support

Establish and update an electronic filing system so that all documents are properly filed and easily retrieved when required.

Organize the CEO’s schedule of meetings and visits, business travel, ensuring that the diary is kept current.

Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.

Prepare and update office spreadsheets and presentations in line with requirements.

Qualifications

University Degree in a relevant discipline.

Experience

4+ years of related experience in managing a similar position.

Experience working in a multi-cultural environment.

Knowledge and Skills

Good organizing and coordination skills.

Good people skills.

Good interpersonal skills.

Ability to handle administrative tasks and requests.