Executive Assistant to CEO / Office Administrator

About Us

With over 40 years of industry experience, Howden Private Wealth is the preferred wealth planning partner to the world’s most respected private banks, family offices, law and tax advisory firms. As an independent insurance broker, we specialise in procuring insurance products for UHNW individuals globally.

We have licensed representatives across Hong Kong, Singapore, Malaysia, Geneva, Zurich, Dubai and the U.S. As we are ardent believers in providing holistic solutions, being part of the Howden Group also enables us to help our UHNW clients address their other insurance needs (such as their art insurance to political risk insurance) globally through the Howden network.

The Howden Group is proud to build a business that brings together entrepreneurial teams with the best expertise and talent from all over the world. As the largest independent European broker with an international network, it strongly believes in putting its people first, knowing that profits will follow and clients are the ones who will truly benefit.

Job Responsibilities

• Provide executive support to CEO, EMEA, including managing the calendar, prioritizing meetings and scheduling appointments
• Organize and coordinate meetings, and prepare meeting agendas, take minutes and follow up on action items
• Oversee and administer office administration, including office organization, inventory management, office expenses, reception duties and facilities management
• Point-of-contact with HR for employee matters for both EMEA offices, including onboarding and offboarding, and employee welfare activities
• Point-of-contact with Business Administration for coordination of company events for both EMEA offices
• Support and process the onboarding administration of new partners and maintenance of existing partners
• Handle sensitive information with the highest level of confidentiality
• Other ad-hoc tasks as and when required

Job Requirements

• Bachelor’s degree in Business Administration, Communications or a related field
• Minimum 3 years of relevant working experience as an Executive Assistant, Personal Assistant, or in other relevant administrative positions
• Strong organizational and communication skills
• Proficient in Microsoft Office
• High level of professionalism and ability to interact with individuals at all levels