Executive Assistant to CEO

We are looking for an organized, proactive, and detail-oriented Personal Assistant to support high-level executives for one of our clients.

The ideal candidate should have a strong background in administrative support, be exceptionally adaptable, and demonstrate outstanding time management skills.

Key Responsibilities:

1. Schedule & Calendar Management: Oversee the executive's professional and personal schedules, coordinating meetings, appointments, and calls to ensure efficient time management.
2. Travel & Event Planning: Organize complex travel arrangements and itineraries for both corporate and personal trips, handling logistics and last-minute adjustments.
3. Financial & Expense Oversight: Track budgets and expenses, process invoices, prepare payments, and manage reimbursements for personal and professional accounts.
4. Communication & Correspondence: Act as a primary point of contact, managing emails, calls, and correspondence on behalf of the executive and preparing key documents and presentations.
5. Meeting & Event Preparation: Arrange materials, presentations, and logistics for meetings and events, coordinating both corporate functions and social gatherings as needed.
6. Household & Office Coordination: Manage the schedules and tasks of household and office support teams, ensuring smooth daily operations.
7. Project Support: Assist with ad-hoc personal and corporate projects, from research to tracking progress, ensuring timely and efficient completion.

Requirements:

1. Proven experience as a Personal Assistant, Executive Assistant, or similar role, particularly in a high-demand environment.
2. Strong organizational skills with attention to detail.
3. Excellent communication and interpersonal abilities.
4. Proficiency in budgeting, financial tracking, and payment processing.
5. Familiarity with scheduling tools and remote collaboration tools.

Why to apply:

1. Competitive monthly salary.
2. Opportunity to work in a dynamic, supportive environment with high-impact responsibilities.