Executive Assistant to CEO

Position Title: Executive Assistant ( Finance) to the CEO

Department: Finance
Reports to: Chief Executive Officer (CEO)
Location: Jebel Ali , Dubai
Employment Type: Full-time

Position Overview:

The Executive Assistant - Finance to the CEO will provide high-level administrative and financial support to the CEO. This role combines executive-level assistance with financial expertise, ensuring smooth coordination between the CEO’s office and the finance department. The individual will manage confidential financial documents, assist with strategic decision-making, and ensure the efficient operation of financial activities related to the CEO’s responsibilities.

Key Responsibilities:

• Executive Support:
• Manage the CEO’s calendar, scheduling meetings, appointments related to financial engagements.
• Act as the gatekeeper for all finance-related communications, ensuring timely responses and prioritization.
• Attend high-level finance meetings and prepare minutes, summarizing key takeaways and action points.
• Assist in preparing presentations, reports, and communications for internal and external stakeholders.
• Financial Support:
• Analyze financial reports and provide summaries or key insights to the CEO.
• Coordinate with the CFO, finance teams, and other senior management on financial projects.
• Assist the CEO in reviewing budgets, financial statements, forecasts, and other critical financial documents.
• Provide input and support in financial strategy meetings and assist in the follow-up of action points.
• Project Management:
• Lead or assist in special financial projects, including mergers, acquisitions, and audits.
• Track and report on the progress of financial initiatives, providing regular updates to the CEO.
• Assist in preparing financial models, forecasts, and analyses to support executive decision-making.
• Administrative Duties:
• Draft correspondence, emails, and memos on behalf of the CEO related to finance.
• Organize and maintain confidential finance-related documents and files.
• Coordinate and prepare briefing materials for the CEO prior to financial meetings or events.
• Ensure efficient communication between the CEO’s office and finance department.
• Stakeholder Management:
• Liaise with internal and external stakeholders, including board members, investors, auditors, and other C-level executives, regarding financial matters.
• Support the CEO in maintaining strong relationships with key partners and financial institutions.
• Compliance & Confidentiality:
• Maintain strict confidentiality regarding sensitive financial information and decisions.
• Ensure adherence to compliance standards, financial regulations, and internal policies.

Qualifications:

• Education: MBA in Finance
• Experience: 2 + years of experience in a similar role, preferably in the finance sector or executive-level support.
• Skills:
• Strong financial acumen, with a deep understanding of financial reports, metrics, and analysis.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and financial management software.
• Exceptional organizational skills, with an ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills, with a focus on discretion and professionalism.
• Proven ability to work independently and in a team-oriented environment.

Preferred Attributes:

• High attention to detail, particularly with financial data and document management.
• Strong problem-solving skills and ability to think critically in high-pressure environments.
• A proactive approach to supporting the CEO’s financial needs and strategic goals.

Work Environment:

This is a full-time role based in Jebel Ali ,Dubai . The role may require working beyond standard business hours to meet project deadlines or support the CEO in urgent financial matters.

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month