Executive Assistant / Team Assistant

Executive Assistant / Team Assistant
Dubai, UAE
AED 10-12,000 + Benefits

Working for my client who is a multinational company, I am seeking an Arabic and English speaking Executive Assistant/ Team Assistant. Reporting to the Head of the department and supporting the team, responsibilities will include:

1. Handling and following up the documents flow to and from the team.
2. Preparing team’s agendas/meetings and travel arrangements.
3. Coordinating and ensuring the implementation of the management decisions and action points through liaising with departments’ heads.
4. Prioritizing/handling all inside/outside correspondences, ensuring prompt response to important mail and quality assurance of output, observing confidentiality and ensuring important documents are kept and filed safely.
5. Acting as the main liaison between the Head office and all departments head and staff.
6. Preparing presentations upon request.
7. Supervising and guiding junior administrators within the department with the agreed policies and guidelines of the workflow.
8. Arranging the team’s meetings/committees agenda and sending it to all concerned members before the meeting day.
9. Attending, issuing, and maintaining monthly meetings and circulating minutes to all concerned members.
10. Maintaining minutes and records for all meetings.
11. Attending the team’s Annual Meeting.

The successful candidate must have the following:

Personal skills
• Good communication skills
• Hard working
• Planning
• Time management
• Self management

Key skills
• Good command of both Arabic & English (speaking & writing); French is an advantage
• Good command of Microsoft Office (Excel, PowerPoint)