Executive Assistant (Russian or Chinese Speaker)

Executive Assistant (Russian or Chinese Speaker)

The Executive Assistant will provide high-level administrative support to the Chairman and the executive team, ensuring that operations run smoothly and efficiently. This role requires exceptional organizational skills, quick responsiveness, and the ability to handle multiple tasks with discretion and professionalism.

Key Responsibilities:

• Primary Support: Provide dedicated support to the Chairman, with additional support to other executive team members as needed to achieve company objectives.
• Schedule Management: Coordinate complex scheduling and calendar management, ensuring a seamless flow of information and the timely execution of tasks.
• Meeting Coordination: Organize and prepare materials for meetings, record accurate minutes, and ensure follow-up on action items.
• Communication: Serve as the gatekeeper for the Chairman, managing communications and ensuring prompt responses to inquiries and tasks.
• Project Assistance: Support various projects, including conducting research and providing administrative support to ensure successful project outcomes.
• Presentations: It is necessary that the candidate can quickly create presentations and has relevant experience.
• 24/7 Availability: Be available around the clock to respond swiftly and complete tasks with efficiency.
• Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
• Adaptability: Be a flexible team player, ready to adapt to changes and take on challenges with confidence.

Desired Candidate Profile:

• Language Skills: English is a must; Chinese or Russian is required.
• Experience: Four or more years in an administrative role reporting directly to upper management.
• Skills: Exceptional organizational and time management abilities. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to quickly create virtual presentations. Ability to work independently and multitask effectively. High level of discretion, professionalism, and attention to detail.