Executive Assistant/Personal Assistant/Secretary-Dubai

Executive Assistant/Personal Assistant/Secretary-Dubai

Responsibilities:

• Manage complex calendars and schedule meetings, ensuring optimal time management for executives while accommodating diverse stakeholders.
• Coordinate international and local travel arrangements, including visa processing, ensuring a seamless travel experience for executives.
• Prepare and edit correspondence, reports, and presentations with a keen eye for detail, maintaining high standards of professionalism.
• Act as a liaison between executives and internal/external clients, fostering strong relationships and ensuring effective communication.
• Organize and maintain filing systems, both physical and digital, ensuring easy access to important documents and data.
• Assist in project management tasks by tracking deadlines, milestones, and deliverables, ensuring projects stay on schedule.
• Conduct research and compile data for reports and presentations, contributing to informed decision-making within the organization.
• Handle confidential information with discretion, maintaining a high level of integrity and professionalism in all dealings.
• Plan and execute corporate events and meetings, managing logistics and ensuring a memorable experience for all attendees.
• Utilize various software tools to streamline administrative processes, enhancing efficiency and productivity across the organization.

Desired Candidate Profile:

• Bachelor’s degree in Business Administration or a related field, demonstrating foundational knowledge of corporate operations.
• Minimum of 3-5 years of experience as an Executive Assistant or similar role, preferably within a fast-paced corporate environment.
• Proficiency in Microsoft Office Suite and other office management software, showcasing technical competence in essential tools.
• Fluency in English is mandatory; proficiency in Arabic or other languages is a valuable asset for effective communication.
• Strong organizational skills with a proven ability to manage multiple priorities and projects simultaneously under tight deadlines.
• Excellent interpersonal and communication skills, fostering collaboration and trust with both executives and team members.
• Detail-oriented mindset with exceptional problem-solving abilities, ensuring accuracy in all tasks and projects.
• Ability to work independently and take initiative, demonstrating a proactive approach to anticipating the needs of executives.
• Cultural awareness and sensitivity, especially in a diverse work environment like Dubai, enhancing team dynamics.
• Professional demeanor with a positive attitude, embodying the company’s values and contributing to a harmonious workplace.