Executive Assistant, Office of the Chairman

Executive Assistant, Office of the Chairman

Our client, one of the largest developers in the Middle East and North Africa region based in Abu Dhabi, is currently looking for an Executive Assistant. Reporting to the Chairman, you will be responsible for:

1. Performing a broad variety of highly responsible, confidential, and complex administrative processes and duties for the Chairman’s office. Acting as a liaison with the Board of Directors, regulatory compliance standards, other departments, staff, subsidiary companies, and external constituents to ensure efficient service delivery excellence for the Chairman’s office.
2. Ensuring priority scheduling and consistent, on-time delivery of stakeholder expectations for the Office of the Chairman.
3. Providing executive assistance to the Chairman by ascertaining the priority of inbound documents, requests, and communications, undertaking requisite actions, and ensuring orderly disposition of tasks.
4. Serving a VIP customer service excellence role in maintaining the Chairman’s calendar.
5. Coordinating and establishing high-level, complex conference calls, board and management meetings, special events, and travel arrangements; maintaining bilateral lines of communication across the Office of the Chairman, MD, senior executives, board members, shareholders, middle management, and administrative staff.
6. Providing accurate bilateral translations between the company and Executive Council, Sheikh, and Government entities, ensuring integrity of messages. Orchestrating preparation and timely dissemination of company Shareholder Reports, Executive Committee Reports, and slide presentations for board meetings.
7. Providing superior administrative support to the Chairman, including correspondence, coordination, communications, and problem resolution.
8. Rendering appropriate recommendations to the Chairman, MD, and CEO based on visibility and exposure of the role.
9. Providing input to Document Archiving processes.

Business Capabilities:

1. Critical thinking and analysis competencies.
2. Expedited problem solving and crisis mitigation.
3. Planning and organizing, excellent management communication and interactive skills, strong organizational and administrative skills.

Interpersonal Skills:

1. Advanced written and verbal communication skills.
2. At least business-level command of both English and Arabic, written and spoken.
3. Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders.
4. Great understanding of policies, procedures, and work methods.
5. Strong computer skills.
6. Excellent organization skills.
7. Ability to undertake triage and prioritize conflicting requests.

Education:

1. Bachelor or Master Degree in Business Management.
2. 8-10 years of progressive experience in the field of office management and effective communication skills in Arabic and English.

About The Company:

Welcome to a new world of Recruitment. Our aim is simple: to extend the geographical boundaries of the recruitment industry to enable you to recruit the most highly qualified professionals your company deserves.