Executive Assistant / Office Manager (Fluent Arabic and English essential)

Executive Assistant / Office Manager

Location: Abu Dhabi, UAE

Availability: Immediately Available

Language Requirement: Fluent Arabic & English

Role Overview:

We are seeking a highly organized and proactive Executive Assistant / Office Manager to support senior leadership and manage daily office operations. This role requires a professional who can handle executive-level administrative tasks, coordinate office functions efficiently, and act as a key point of contact for internal and external stakeholders.

The ideal candidate must be immediately available and fluent in Arabic and English, with excellent communication and organizational skills.

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and preparing agendas.
• Handle confidential documents and communications with discretion and professionalism.
• Arrange travel itineraries, accommodations, and visa processing as required.
• Prepare reports, presentations, and correspondence on behalf of the leadership team.
• Act as the liaison between executives and internal/external stakeholders.

Office Management:

• Oversee the smooth day-to-day operations of the office, ensuring a well-organized and efficient work environment.
• Manage office supplies, equipment, and facilities, coordinating with vendors as needed.
• Supervise administrative staff and provide guidance on office policies and procedures.
• Ensure compliance with company policies, health & safety regulations, and local labor laws.
• Handle budgeting, invoicing, and procurement for office-related expenses.

Stakeholder & Communication Management:

• Serve as a key contact point for executive inquiries, maintaining professionalism in interactions with senior stakeholders.
• Assist in the preparation of internal and external communications, ensuring clarity and accuracy.
• Organize company events, conferences, and meetings.

Key Requirements:

• Immediate availability is essential.
• Fluent Arabic & English (spoken and written).
• Proven experience (5+ years) as an Executive Assistant or Office Manager supporting senior leadership.
• Strong organizational and multitasking skills, with high attention to detail.
• Ability to handle sensitive information with confidentiality and professionalism.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong interpersonal and communication skills.
• Experience in handling office administration, procurement, and facilities management.

Preferred Qualifications:

• Previous experience in a multinational or corporate environment.
• Understanding of UAE labor laws and administrative procedures.
• Bachelor’s degree in Business Administration, Management, or a related field.

This role is critical to ensuring smooth executive operations and office management, offering a dynamic and fast-paced work environment in Abu Dhabi. If you are a proactive and highly skilled professional looking for an immediate opportunity, we encourage you to apply.