Executive Assistant (Emiratized Role)

The Higher Colleges of Technology (HCT) is the largest applied higher educational institution across the country, with over 25,000 students attending 16 modern, technology-oriented campuses in Abu Dhabi, Dubai, Al Ain, Sharjah, Fujairah, RAK and Al Dhafrah. It has a strong reputation for embedding innovative teaching & learning methods, and technologies in its pedagogy, and is at the forefront of the country's drive to diversify the economy towards one that is primarily knowledge-based. HCT offers over 26 Bachelor degree programs across a range of innovative, industry-relevant programs, as well as 12 industry-oriented Diplomas that fast-track students into the workforce. HCT’s educational strategies focus on student engagement, growth & success.

Position Objective:

The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager's communication in a professional manner.

Main Responsibilities:

• Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests
• Manage calls by connecting Line Manager with required callers and vice versa.
• Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
• Draft reports, memos, circulars and other correspondence as required.
• Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
• Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
• Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
• Manage travel and accommodation services for the Line Manager.

Qualifications:

• Bachelor's Degree
• Full English and Arabic proficiency are required.
• Intermediate computer literacy is required e.g. MS Office.
• Zero to two years of relevant experience.