Executive Assistant – Automotive Corporate

Al-Futtaim Automotive occupies the pre-eminent position of the largest distributor of automotive products in the Emirates, and leads the rapid development of automobile business in the region, while continuing to contribute to their brands worldwide growth.

Today, Al-Futtaim Automotive is synonymous with brands such as Toyota, Lexus, Honda, Jeep, Dodge, Chrysler and Volvo which enjoy undisputed leadership in the UAE in terms of the largest number of vehicles on the road. We also hold exclusive franchises for some of the world's top automobiles, plant and automotive products like Hino - Japan's leading heavy-duty vehicle manufacturer, Toyo & Chen shin/ Maxxis tyres, GS & Panasonic batteries as well as the franchises for Hertz Rent-a-car - the worlds largest rental and leasing company and FAMCO heavy goods Machinery.

We are currently looking out for an enthusiastic and experienced Personal Assistant for the Director - Real Estate & Facility Management.

To provide high-level, confidential and extensive support to the Director which will require a total understanding of the role, objectives and responsibilities of the Business Area and a thorough knowledge of the Group structure, policies and activities

Description

* Support to Director

* In all instances, the Personal Assistant (PA) should divert as much of the routine/less complex matters as possible away from the Director thereby leaving him free to concentrate on business critical matters
* In all matters ensure that the managers' preferred style and wishes are conveyed clearly and concisely
* Anticipate the needs of the Director and act accordingly.

* Calendar

* Independent management of the diary of the Director which includes scheduling/rescheduling appointments.
* Ensuring the Finance Director is always in the correct place on time with all relevant papers, research, and information for meetings.
* Arrange interviews for cand

The ideal candidate will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. S/he handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. In addition s/he will be responsible for coordinating and preparing presentations and materials and most is able to work with and bring together cross-functional coordination between programs and departments.
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The ideal candidate will be dynamic, high-energy, well organized, flexible and able to support cross-functional coordination in a fast pace environment and possess excellent judgment. S/he will be needed to provide support and assistance to the Director/ General Managers. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

About The Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Group’s continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Group’s belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.