Executive Assistant إماراتيين (خلاصة القيد)

We are seeking a proactive and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Program, Cost, Consultancy Management team, ensuring seamless coordination of daily activities. This role will work directly with the Vice President requiring a proactive and highly organized professional who can manage confidential information, act as a liaison between executives and internal / external stakeholders, and contribute to strategic decision-making support.

• Provide general administrative assistance to the PCC Management team to ensure efficient day-to-day operations.
• Handle highly confidential information with professionalism and discretion.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools to execute tasks efficiently.
• Attend meetings, take minutes, and track outstanding actions to ensure follow-ups are completed.
• Assist in organizing meetings, events, and Town Halls, including scheduling, logistics, and follow-ups.
• Coordinate travel plans for team members, ensuring seamless itineraries and efficient travel management.
• Schedule and set up project review meetings as required, ensuring all stakeholders are informed and prepared.
• Organize Senior Management Activity (SMA) site visits, focusing on safety and quality objectives.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or a related field is preferred.
• Proven experience as an Executive Assistant, Administrative Coordinator, or similar role supporting senior leadership.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities with a keen eye for detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
• As part of AECOM’s commitment to Emiratisation, only UAE Nationals with a family book will be considered for this role.