Executive Assistant

Job Description of Executive Assistant at Teleios Global

At Teleios Global FZ LLC, we are seeking an executive assistant to support our senior leadership team, including the CEO, HR, and Finance. The ideal candidate is a proactive problem-solver with strong communication skills, excellent MS Office knowledge, and experience as an Executive or Personal Assistant.

Key Objectives

1. Assist the CEO and other executives with administrative and operational tasks.
2. Support internal processes and coordinate resources to improve workflows.
3. Help plan and manage in-house and external events.
4. Collaborate and assist on routine HR and Finance operations.

Responsibilities

1. Manage the CEO's schedule, correspondence, and logistics.
2. Oversee calendar management and communication flow for senior executives.
3. Coordinate travel arrangements for senior executives, including accommodations, transportation, and meals.
4. Provide administrative support, maintain filing systems, and ensure confidentiality.
5. Support HR and Finance in operations when required.
6. Ensure professionalism and confidentiality in all aspects of the job.

Required Qualifications

1. 4+ years of experience in an administrative role.
2. High school diploma, with strong MS Office skills.
3. Excellent organizational and time management abilities.
4. Familiarity with office tools like e-calendars.
5. Ability to maintain confidentiality.

Preferred Qualifications

1. Experience managing budgets and internal processes.
2. Proven MS Office knowledge.
3. Proven organizational and time management skills.
4. Familiarity with office gadgets and applications (e.g., e-calendars).
5. Excellent verbal and written communication skills.
6. Discretion and ability to maintain confidentiality.