Executive Assistant

Job Purpose:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the management team. The ideal candidate will be detail-oriented, a strong communicator, and capable of handling confidential information with discretion. This role requires excellent multitasking abilities and a proactive approach to problem-solving in a fast-paced environment.

Responsibilities:

• Administrative Support: Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Communication Management: Act as a point of contact between the executive and internal/external stakeholders. Screen and prioritize emails, calls, and other correspondence.
• Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion.
• Project Assistance: Support special projects, research tasks, and report preparation as needed.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality.
• Office Coordination: Maintain an organized filing system and ensure smooth office operations.
• Task Prioritization: Assist in managing workloads, setting priorities, and ensuring deadlines are met.
• Event Planning: Organize company events, off-site meetings, and team-building activities.
• Liaison Role: Communicate with senior management, board members, and external partners on behalf of the executive.

Required Skills:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and take initiative.
• Discretion and ability to handle confidential information.
• Strong problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.