Executive Assistant

Human Resource Manager at Three X Capital | Human Resources Professional | Talent Acquisition, Employee Engagement & HR Strategy

Job Title: Personal Assistant

Location: Dubai

Job Type: Full-time

Nationality: European

Job Summary:

We are seeking a resourceful and highly organized Personal Assistant to support a dynamic real estate owner in managing both business and personal responsibilities. The ideal candidate will play a key role in coordinating schedules, overseeing property-related operations, and handling confidential tasks with professionalism.

Key Responsibilities:

1. Administrative Support:
   • Manage and maintain the owner's calendar, including scheduling property inspections, meetings, and personal appointments.
   • Organize and prioritize correspondence, emails, and phone calls.
   • Prepare reports, presentations, and real estate documentation.
   • Maintain a structured filing system for property-related documents and contracts.
2. Property Coordination:
   • Assist with property viewings, site visits, and tenant communications.
   • Schedule maintenance and liaise with vendors for property repairs and improvements.
   • Track project timelines for property development and renovation activities.
   • Maintain property expense records and prepare financial reports.
3. Task and Project Management:
   • Conduct market research to provide insights on property investments and market trends.
   • Draft and proofread contracts and agreements.
   • Ensure timely completion of tasks, renewals, and property registrations.
   • Manage travel arrangements, itineraries, and logistics for site visits or personal vacations.
4. Personal Assistance:
   • Handle personal errands, including household management and appointments.
   • Organize events and social engagements.
   • Maintain confidentiality and exercise discretion in all matters.
5. Liaison and Communication:
   • Act as the point of contact between the owner and stakeholders, including agents, lawyers, and tenants.
   • Build and maintain professional relationships on behalf of the owner.

Preferred Qualifications:

1. Familiarity with Dubai's real estate market and regulations (if applicable).
2. Knowledge of property management and investment strategies.
3. Bachelor's degree in Business Administration, Real Estate, or a related field.