Executive Assistant

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

The Executive Assistant to the Global President and COO of KAYALI will serve as a strategic partner, ensuring seamless operations and enabling leadership to focus on global growth and innovation. This role demands exceptional organizational skills, discretion, and a deep understanding of luxury brand dynamics.

Responsibilities

Calendar & Travel Management

• Proactively manage complex global schedules, including high-priority meetings, investor calls, and international travel itineraries.
• Coordinate multi-time-zone logistics, visas, and accommodations while anticipating executive needs (e.g., preparation time, local stakeholder briefings).

Communication & Stakeholder Liaison

• Act as the primary point of contact for internal teams, external partners, and VIP clients, ensuring timely and professional correspondence.
• Screen and prioritize emails, calls, and reports, flagging urgent matters and drafting responses on behalf of leadership.

Strategic Support

• Prepare briefing materials, presentations, and reports for board meetings, investor pitches, and global market analyses.
• Support steering committee objective tracking and follow-up on action items.
• Conduct competitive research and synthesize insights on fragrance industry trends to inform decision-making.
• Assist in tracking KPIs, budgeting, and expense reporting for executive review.

Project & Event Coordination

• Oversee cross-departmental initiatives, such as leadership meetings and strategic planning days.
• Plan high-profile events, including luxury product showcases, executive summits, and client dinners, managing RSVPs and vendor coordination.

Confidentiality

• Handle sensitive data, contracts, and intellectual property with utmost discretion.
• Maintain organized digital filing systems and streamline office workflows.

We are looking for candidates that are able to join immediately.

Requirements

• Experience: 5+ years as an Executive Assistant supporting C-suite executives, preferably in luxury goods, beauty, or fragrance industries.
• Mastery of Microsoft Office Suite, CRM platforms (e.g., Salesforce), and virtual meeting tools.
• Superior written/verbal communication in English; proficiency in additional languages (e.g., French, Arabic) is a plus.
• Agile problem-solving and ability to thrive in fast-paced, culturally diverse environments.
• Traits: Proactive, detail-oriented, and adept at balancing competing priorities with professionalism, kindness and gratitude.
• Familiarity with fragrance development cycles, supply chain logistics, or luxury retail operations.
• Experience coordinating international travel and managing virtual teams across time zones.

Our Benefits & Perks:

• Premium Medical/Dental/Vision coverage
• Find your Magic Days
• Birthday leave
• Volunteer Day
• Employee discounts on all Kayali products
• Quarterly product gifting