Executive Assistant

Executive Assistant

Location: SO/ Uptown Dubai, Dubai, United Arab Emirates

Reference: REF63853M

SO/ is a coveted collection of hotels, rooted in the world of fashion. Making its stylish debut on the global hotel scene in 2011, SO/ continues to command attention with its avant-garde design and creative approach to the world of luxury.

We are seeking a highly organized and efficient Executive Assistant to join our dynamic team in Dubai, United Arab Emirates. As an Executive Assistant, you will provide high-level administrative support to senior executives, ensuring smooth operations and effective communication across all levels of the organization.

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives
• Prepare and edit correspondence, presentations, and reports with meticulous attention to detail
• Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships
• Handle confidential and sensitive information with the utmost discretion
• Organize and maintain filing systems, both electronic and physical
• Coordinate and plan executive meetings, board meetings, and corporate events
• Assist in preparing agendas and taking minutes during high-level meetings
• Manage expense reports and handle administrative tasks related to budget tracking
• Prioritize and manage multiple projects simultaneously, adapting to changing needs
• Provide general office support and perform ad-hoc tasks as required

Qualifications

• Proven experience as an Executive Assistant, preferably in a corporate environment
• Experience in the luxury and upscale segment is highly advantageous
• Exceptional interpersonal skills with the ability to communicate effectively at all levels
• Strong organizational and time management skills, with a keen eye for detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to handle confidential information with discretion
• Excellent problem-solving skills and ability to work independently
• Creative thinking and strong product knowledge
• Flexibility to adapt to changing priorities and work under pressure
• Bachelor's degree in Business Administration or related field preferred
• Passion for corporate operations and executive-level support
• Ability to anticipate needs and proactively offer solutions
• Strong multitasking abilities and capacity to manage competing deadlines
• Professional demeanor and positive attitude

Experience Level: Entry Level