Executive Assistant

Job Responsibilities

1. Diary management, administration, travel booking, and general support work
2. Manage and organize meetings and appointments
3. Preparing letters, presentations, and reports
4. Support in the organizing of events and conferences
5. Manage the domestic and international couriers when required
6. Frequently update the Organizational Structure in collaboration with the necessary department heads
7. Liaise with internal departments and external suppliers when required
8. Manage the general office related administration, helping build an efficient operation, a fun, and engaging culture
9. Managing the office's day-to-day requirements, meeting rooms, and health & safety activities within the office
10. Organize the office equipment and maintain supplies of stationery
11. Implementing and maintaining office policies
12. Develop and own the end-to-end delivery of internal communications initiatives, working with colleagues and stakeholders to deliver timely, targeted, creative, and effective communications to keep employees informed and engaged
13. Responsible for developing, planning, and executing CSR initiatives in line with the company's community development efforts and budgets
14. Ensure the company's CSR policies meet legal and commercial requirements
15. Acting as the focal point for the Company's CSR initiatives by building relationships with community partners and key stakeholders
16. Raise public awareness of the company's social responsibility commitments

Job Requirements

1. Bachelor’s Degree
2. 8+ years’ experience working within a similar role
3. Confident and enjoy working in a fast-paced environment
4. Proven experience as a PA/EA at a senior level
5. Experience in internal or employee communications, corporate communications, and public relations
6. Have strong competency in using Microsoft Office applications
7. Have excellent administrative skills
8. Excellent organizational and communication skills
9. Problem solving and solution-focused
10. Passionate about supporting a team and creating a positive working environment