Executive Assistant

What you'll do

You’ll love what you do and take pride in delighting our guests:

1. Your role will involve the preparation of online responses for our esteemed guests, to ensure our guests receive nothing but the best experience.
2. You’ll also be responsible for coordinating and scheduling meetings, appointments, and events for the General Manager; and reschedule or cancel appointments as necessary, prioritizing urgent matters.
3. Act as the primary point of contact between the General Manager and senior executives.
4. Prepare and circulate communications, reports, and presentations on behalf of the General Manager.
5. Organize and coordinate executive meetings, including preparing agendas and taking meeting minutes.
6. Plan and book travel arrangements for the General Manager, including flights, accommodation, and transportation and prepare detailed itineraries and travel documents as needed.
7. Handle confidential information with discretion.
8. Assist in the planning and execution of special projects and initiatives.
9. Collaborate with various departments to gather information and support project objectives.
10. Our values of Passion, Personality, Respect, Working Together, and Creativity guide us each and every day. As a Personal Assistant, you’ll have the opportunity to bring these to life and continue to create our legacy.

The items shared are the essence of a day in the life of an Executive Assistant, but we’ll make sure you are provided with specifics on how we care for our hotel.

What you'll bring

1. You’ll bring your unique personality and passion to the role and the team.
2. You have a talent for interacting with people at all levels in a positive and professional way.
3. Proven experience as an executive assistant or similar role.
4. Excellent organizational and time management skills.
5. Outstanding verbal and written communication skills.
6. Ability to multitask and prioritize daily workload.
7. Strong problem-solving skills and resourcefulness.
8. High level of professionalism and self-motivation.
9. Proficiency in MS Office and familiarity with office gadgets and applications (e.g. e-calendars, etc.).
10. Communication is what keeps our departments running perfectly. You have great communication skills with a strong customer service ethic.
11. English is the primary language used in our hotel. You can comfortably communicate in this language. Any additional languages are welcomed, however not mandatory.