Executive Assistant

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Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

As an Executive Assistant, you will perform administrative tasks to a senior executive with a high degree of autonomy and a proactive, solution-oriented mindset.

You will report directly to the Regional Head of Consumer Products SAMEA and will be based in Dubai.

In this exciting role, your responsibilities will include:

• Scheduling meetings for the Regional Head of Consumer Products SAMEA and interacting with stakeholders to ensure meetings are set up and followed up on,
• Screening and prioritizing emails, phone calls, and other communications, responding on behalf of the Regional Head of Consumer Products SAMEA,
• Scheduling and organizing meetings, including preparing agendas, coordinating logistics, and recording minutes, communicating to participants,
• Taking notes during meetings and preparing meeting minutes, following up on action items from meetings and ensuring completion,
• Booking travel arrangements for the Regional Head of Consumer Products SAMEA,
• Preparing travel expense reports and ensuring reimbursement,
• Managing the agenda (vacation, travel, time management, etc.),
• Scheduling global/regional meetings, taking minutes and performing necessary follow-up as needed,
• Exercising discretion in all activities and in any circumstances,
• Assisting in the planning and execution of special projects and initiatives.

Your professional profile includes:

• Degree in administration, business, or relevant field preferred but not required,
• 5+ years' experience in an administrative support role, preferably from larger organizations,
• Experience in supporting senior leaders,
• Fluency in English,
• Expertise in PowerPoint and sound knowledge in Excel,
• Priority setting and proactive mindset,
• Ability to manage multiple inquiries,
• Passion for success and willingness to go the extra mile.

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. You work within an inspiring teamwork culture – where you can thrive, collaborate, and learn from other talented and passionate people across disciplines, regions, and divisions. Diversity drives innovation and creates closer connections with our employees, customers, and partners. Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.