Executive Assistant

As an Executive Assistant, you will perform administrative tasks to a senior executive with a high degree of autonomy and a proactive, solution-oriented mindset.
You will report directly to the Regional Head of Consumer Products SAMEA and will be based in Dubai.
You will work for a company that touches billions of consumers more than a hundred times a day. With its heritage stretching back over 250 years, Givaudan has a long history of innovating scents and tastes. Our passion is to collaborate with customers and partners to develop game-changing innovations in the food & beverage, fragrance, and beauty industries. We have a culture that works to inspire, challenge, and capture the heart and soul of consumers and customers. Our customers in the region have local, regional, and international profiles, bringing diversity and curiosity to your daily job.
Sounds interesting?
In this exciting role, your responsibilities will include:

1. Scheduling meetings for the Regional Head of Consumer Products SAMEA and interacting with stakeholders to ensure meetings are set up and followed up.
2. Screening and prioritizing emails, phone calls, and other communications, responding on behalf of the Regional Head of Consumer Products SAMEA.
3. Scheduling and organizing meetings, including preparing agendas, coordinating logistics, and recording minutes, communicating to participants.
4. Taking notes during meetings and preparing meeting minutes, following up on action items from meetings and ensuring completion.
5. Booking travel arrangements for the Regional Head of Consumer Products SAMEA.
6. Preparing travel expense reports and ensuring reimbursement.
7. Managing the agenda (vacation, travel, time management, etc.).
8. Scheduling global/regional meetings, taking minutes, and performing necessary follow-up as needed.
9. Exercising discretion in all activities and in any circumstances.
10. Assisting in the planning and execution of special projects and initiatives.

Your professional profile includes:

1. Degree in administration, business, or relevant field preferred but not required.
2. 5+ years' experience in an administrative support role, preferably from larger organizations.
3. Experience in supporting senior leaders.
4. Fluency in English.
5. Excellent communication skills.
6. Expertise in PowerPoint and sound knowledge in Excel.
7. Strive for superior customer experience.
8. Priority setting and proactive mindset.
9. Ability to manage different multiple inquiries.
10. Passion for success and willingness to go the extra mile.