Executive Assistant

Job Description

The Executive Assistant plays a vital role in supporting C-level executives by providing personalized assistance that enhances their productivity and efficiency. This includes meticulously managing their calendars, scheduling appointments, and ensuring that their time is utilized effectively. The Executive Assistant acts as a trusted partner, anticipating the needs of the executives and coordinating various engagements to streamline their activities.

How You Will Contribute And What You Will Learn

The Executive Assistant is responsible for personal assistance to C-level, which includes proper care taking of calendar and time management.

• Seeks, updates and provides information, screens incoming calls and correspondence, prioritizes and responds as appropriate.
• Organizes meetings, meeting facilities and takes care of the follow-up activities (e.g. distributes meeting minutes and presentation materials).
• Plans and arranges (complex) travel itineraries, schedules and processes expenses.
• Checks and may approve cost center/function invoices. Provides support in producing presentation materials.
• Arranges various external and internal events. Informs other team/department members about mutual matters.
• Uses experience to develop and improve quality in processes and methods where appropriate.
• Seeks, updates and provides information through different channels, networking with other executive offices and coordinating high-level meetings with customers and stakeholders.
• Interacts and coordinates with members of the leadership team and S&C management team.
• Researches and compiles special reports, presentations, organization charts, etc.
• Arranges business-critical internal/external events.

Key Skills And Experience

• Ability to handle information with discretion and confidentiality.
• Fluent in English language skills (written and verbal).
• Ability to create various forms of communication.
• Excellent skills in planning and organizing, comfortable dealing with complex calendars over multiple time zones.
• Can prioritize workload in a complex and fast-paced environment.
• Strong organizational skills and attention to detail and quality.
• Excellent communication, documentation, time management, and problem-solving skills.
• Familiarity with Office 365 tools, MS Teams, Concur, SRM, and Taleo.
• Ability to multi-task in a fast-paced environment, prioritizing critical tasks and following up on less critical tasks later.
• Able to work independently, as well as a team player, and is highly organized.
• Maintain high level of confidentiality and discretion.
• Holds a degree (AA, AS, BA, BS) in business or equivalent demonstrated experience.
• Relevant experience of 2 years in an administration/EA capacity providing executive support.

About Us
Come create the technology that helps the world act together

Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people’s lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world.

We challenge ourselves to create an inclusive way of working where we are open to new ideas, empowered to take risks and fearless to bring our authentic selves to work.

What we offer

Nokia offers continuous learning opportunities, well-being programs to support you mentally and physically, opportunities to join and get supported by employee resource groups, mentoring programs, and highly diverse teams with an inclusive culture where people thrive and are empowered.

Nokia is committed to inclusion and is an equal opportunity employer

Nokia has received the following recognitions for its commitment to inclusion & equality:

• One of the World’s Most Ethical Companies by Ethisphere.
• Gender-Equality Index by Bloomberg.
• Workplace Pride Global Benchmark.

At Nokia, we act inclusively and respect the uniqueness of people. Nokia’s employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law.

We are committed to a culture of inclusion built upon our core value of respect.

Join us and be part of a company where you will feel included and empowered to succeed.

About The Team

As Nokia's growth engine, we create value for communication service providers and enterprise customers by leading the transition to cloud-native software and as-a-service delivery models. Our inclusive team of dreamers, doers, and disruptors push the limits from impossible to possible.