Executive Assistant

Responsibilities

• Provides executive support in a one-on-one working relationship. Serves as the primary point of contact for internal and external constituencies
• Completes various administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected.
• Researches, prioritizes and follows up on incoming issues and concerns addressed to the President, including those sensitive or confidential.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Manages various special projects for the President, some of which may have organizational impact.
• Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows through on projects to successful completion, often with deadline pressures.
  

Experience Requirements

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Willingness to travel as needed
  

Education Requirements

• Bachelor's degree required; Master's degree preferred
• Previous experience as an executive assistant
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other computer software