Executive Assistant

Job Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare correspondence, reports, and presentations.
• Screen phone calls and manage emails, responding as appropriate or directing inquiries to the appropriate person.

Information Management:

• Maintain and update contact lists, organizational charts, and databases.
• Handle confidential information with discretion and sensitivity.

Communication Coordination:

• Act as a liaison between executives and internal/external stakeholders.
• Draft communications and prepare meeting agendas and minutes.

Project Coordination:

• Assist with project planning and coordination as needed.
• Track deadlines and deliverables to ensure timely completion.

Office Management:

• Oversee office supplies and equipment; coordinate maintenance and repairs.
• Assist with onboarding new employees and provide support as needed.

Qualifications:

• Proven experience as an Executive Assistant or similar administrative role.
• Proficient in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent organizational and time-management skills.
• Outstanding communication and interpersonal abilities.
• Discretion and confidentiality.

Preferred Skills:

• Experience with calendar management and scheduling software (e.g., Outlook, Google Calendar).
• Familiarity with project management tools (e.g., Asana, Trello).
• Ability to anticipate needs and proactively solve problems.