Executive Assistant

We are a diversified, multibillion dollar group of companies based in Abu Dhabi, UAE. We are currently looking for a bright and dynamic Executive Assistant to join and support our executive team. The ideal candidate will have at least 7 years of experience providing top-level assistance for high-level executives. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Arabic speaker is a must. The role involves managing daily agendas, taking minutes of meetings, coordinating travel arrangements, and handling VVIP protocol, a key position that ensures smooth day-to-day operations at the leadership level.

Responsibilities

1. Ensure smooth running of delivery and execution, Board meetings preparations, minutes taking, documents keeping, translation, taking care of day-to-day running agenda for the internal and external (delegates) requests, focal point between the executive office and the sub-holding staff, follow up on legal deliverables.
2. Handle mail/audit and administrative matters related to company business.
3. Handle visitors and VIPs.
4. Develop systems and organize the workflow from the executive office.
5. Organize and delegate work to the executive staff under close supervision to maintain efficiency and swift execution of work.
6. Maintain confidentiality and use a high degree of discretion with all business interactions at all times.
7. Prioritize inquiries and requests while troubleshooting conflicts with little guidance; make judgments and recommendations to ensure smooth day-to-day engagements for internal and external business matters.
8. Ensure all deadlines and key objectives are met for projects and initiatives led by the Executive office.
9. Respond to emails and document requests on behalf of executives.
10. Draft slides, meeting notes, and documents for executives.
11. Prepare detailed and complex documents.
12. Ability to work in collaboration with other departments.
13. Ensure Royal & VIP protocol are followed at all times for special patients/visitors by the teams.

Requirements

1. Bachelor's degree or equivalent experience.
2. Proficient in Microsoft Office suite.
3. Experience in managing multiple priorities, administrative coordination, and logistics.
4. Well-organized, detail-oriented, and ability to multi-task with great follow-up skills.
5. Strong written and verbal communication skills in English & Arabic.