Executive Assistant

We're seeking a bilingual professional fluent in English and Arabic, both written and spoken at a business level, to deliver efficient secretarial and administrative support.

Key Responsibilities

• Ensure complete confidentiality of Company and Client information.
• Manage the diary to ensure optimal use of available time and handle continuous changes and schedule conflicts.
• Attend meetings and ensure accurate and detailed minutes are taken to provide a full reference of the discussions and actions.
• Attend meetings on behalf of the individual (internal and external) to take accurate minutes and report outcomes.
• Arrange travel schedules and bookings to meet travel requirements.
• Ensure proactive follow-up of outstanding actions to achieve deadlines.
• Formal communication to relevant Client and Government offices in English and Arabic.
• Consolidate and analyze data to create presentations on a weekly, monthly, and quarterly basis.
• Organize employee and Client events within the approved budget as required.
• Participate as required in special department projects and contribute to company-wide projects and emergency response situations.
• Ensure all aspects of the office are operational and resolve any issues in a timely manner.

Experience and Skills Required

• Minimum of at least 6 years of work experience as an Executive Assistant, with at least 3 years at senior management level, and at least 2 years of this experience gained in the UAE.
• Knowledge of producing presentations to a professional level to be delivered to Board Members, Committees, Clients, Stakeholders, etc.
• Knowledge of administration policies and processes.
• Strong skills in MS Office: Word, Excel, PowerPoint.
• Experience or qualifications in advanced visual applications (e.g., Adobe Professional) would be advantageous.