Events & Partnership Coordinator

An Events & Partnership Coordinator plays a pivotal role as it contributes to the smooth functioning of marketing events and activities, as well as cultivate and maintain mutually beneficial relationships between our organization and external parties.

Key Responsibilities:

EVENT COORDINATION

1. Event Coordination: Coordinate all events as per the annual Marketing Calendar i.e. product launches, customer loyalty events, showroom events, etc. as per company standards and brand vision.
2. Follow-through event timelines, budgets, and logistics and ensure suppliers are organized and professional.
3. Coordinate with all sub-divisions for their deliverables towards the event i.e. creatives, written content, brochures, invites, etc.
4. Search, negotiate and secure event venues, caterers and other event-necessary resources.
5. Coordinate with and support the procurement department for all event-related documentation.
6. Ensure contracts and agreements are in place with all suppliers.

Logistics Management:

1. Oversee event logistics, and all event-related transportation arrangements.
2. Coordinate the setup and takedown of event materials and exhibits.

Attendee Registration and Support:

1. Regularly coordinate with CRM for any required updates such as attendee confirmation, cancellation, etc.
2. Provide support and assistance to event attendees, VIPs, suppliers, vendors, etc.

Reporting:

1. Prepare and submit reports on event performance, budget utilization, and event data analysis to measure the effectiveness of the event and identify areas for improvement for future event planning.
2. Follow and use set guidelines, protocols and templates required for pre and post-event reports.

PARTNERSHIP COORDINATION

1. Proactively seek and evaluate potential partners whose goals align with the organization's mission.
2. Conduct research and analysis to understand industry trends and identify potential strategic partners or partnership opportunities.
3. Build and maintain strong relationships with key contacts within the partner organization through regular communications.
4. Execute partnership agreements that outline roles, responsibilities, expectations, and deliverables.
5. Track, measure and report the success of partnerships as per the predetermined metrics.