Events Coordinator - Female

To coordinate, plan, prepare, execute reports, and ensure student participation in the Events of the University.

Students

1. Informal Activities
2. Extra-Curricular Activities
3. Community Activities / Engagement

External Events

1. External and internal University Events
2. Student Clubs and Committees
3. Alumni

Duties & Responsibilities of Individual

• Create a sense of community between students and staff.
• Ensure the safety of participants during the events at all times.
• Ensure adequate staffing for events and schedule set-up, technical, stage, and other staff accordingly; supervise students and staff during events.
• Develop faculty/student partnerships and create meaningful out-of-class student co-curricular learning opportunities.
• Promote student involvement opportunities on campus through marketing, outreach, collaborative endeavors, and other publicity-driven initiatives.
• Consult with supervisors and staff as needed.
• Maintain contact with clients via telephone or written correspondence for University Events.
• Represent the University in public relations/liaison capacity on matters relating to events and at Departmental meetings.
• Maintain direct contact with personnel from various outside organizations and university departments associated with scheduled University events.
• Facilitate event operations and respond to emergencies, problems, etc.; ensure all aspects of events are implemented and controlled according to plans.
• Cooperate with other departments for official reports and data submission.
• Interact with staff and students in a professional and ethical manner.
• Participate in supervision and training with an openness to learning and receiving feedback.
• Ensure that all student-related feedback is collected without delay and deadlines are communicated to students in a timely manner.
• Submit reports as per requirements of the Organization.
• Select Student Clubs & Committees and Chair of each Committee.
• Follow policies & Procedures of the University.
• Update the website.
• Contribute to IE tools.
• Respond to the requirements of:
• Follow-ups.
• Student satisfaction.
• Pre-plan events as per defined process & formats for approval of HOD.
• Coordinate budget with other departments.
• Explore new avenues to increase revenues.
• Report as per the standard format.
• Perform any task initiated.
• Prepare Daily/Weekly/Monthly reports.
• Prepare Semester/Half-yearly/Yearly reports.
• Other duties as deemed appropriate for this position.
• Ability to plan, implement, evaluate, and report activities conducted.
• Ability to communicate effectively in writing and prepare written and electronic documents.
• Ability to communicate orally, both in person and by telephone.
• Ability to establish rapport with others as a requisite for healthy and therapeutic relationships.
• Ability to present oneself in an appropriately personable and professional manner to students and staff.
• Ability to receive and utilize constructive feedback regarding performance, presentation, and relationships with others.
• Ability to be both consistent and flexible as circumstances warrant.
• Ability to effectively weigh and evaluate personal needs, client needs, and the aims and policies of the University and respond and negotiate these competing needs as appropriate.
• Ability to remain calm and supportive in psychological emergencies and/or crises when provided with appropriate supervision and direction.
• An enhanced level of self-awareness as to how one relates to others and an ability to effectively modulate personal style as conditions warrant.

Desired Candidate Profile

• A Bachelor Degree from an accredited college or university.
• 3 to 5 years of experience in the same field.
• Professional or significant graduate school experience in coordinating or managing student activities or student organization services at a higher education institution. Some supervisory responsibility (of students) is preferred.
• Verifiable experience in designing, coordinating, and evaluating educationally purposeful activities and leadership programs with relevant experience in event programming.
• Demonstrated knowledge and experience advising student programs and implementing student organization support activities preferably at a major public university.

Employment Type

• Full Time

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Administration

Keywords

• Event Planner
• Events Manager
• Events Coordinator
• Event Planning
• Event Specialist
• Budget Management
• Event Management
• Event Operations
• Event Production
• Exhibition