Events Coordinator

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Description

Purpose of the Role:

We are looking for an experienced and detail-oriented Events Coordinator to join our Wellbeing Team. This role will focus on managing and executing a diverse range of events. The Events Coordinator will act as the key point of contact for wellbeing events and initiatives, ensuring smooth planning and delivery of impactful and memorable experiences.

Key Responsibilities:

1. Manage the end-to-end delivery of wellbeing events, from small-scale workshops to large-scale events within the Wellbeing department.
2. Complete all required logistics and administrative duties throughout the event timeline.
3. Plan and organize events within financial and time restraints.
4. Research and book appropriate venues and suppliers while ensuring alignment with wellbeing objectives.
5. Develop and maintain a comprehensive event timeline and task list to ensure seamless execution.
6. Partner with internal stakeholders and the Wellbeing Team to take detailed briefs, understand their requirements, and ensure the events align with the business objectives.
7. Conduct research and propose creative event ideas that support Lockton's initiatives.
8. Collaborate with other departments, including HR and Marketing, to maximize the impact of wellbeing events.
9. Track overall event expenses and ensure they remain within the allocated budget.
10. Handle, coordinate, and oversee all event operations, including schedules, tasks, F&B, etc.
11. Anticipate and resolve issues in a timely manner to minimize disruptions during events.
12. Prepare post-event reports, including feedback, analysis, and recommendations for future improvements.

Minimum Requirements:

1. Minimum 5 years of experience in events.
2. Portfolio of successful events.
3. Sense of ownership and pride in your performance and its impact on the company’s success.
4. Critical thinker and problem-solving skills.
5. Team player.
6. Good time-management and organizational skills.
7. Great interpersonal and communication skills.
8. Proficiency in handling administrative duties.
9. BA in hospitality management, public relations, or similar relevant field.