Event Strategy & Execution: Oversee the end-to-end management of high-profile events, ensuring alignment with client goals and organizational standards.
Team Leadership: Inspire and motivate cross-functional teams to deliver outstanding results.
Project Management: Manage budgets, schedules, and resources to ensure smooth and efficient event execution.
Client Relationship Management: Build and maintain strong client relationships, providing regular updates and aligning event designs with client expectations.
Innovation & Creativity: Push boundaries in event design, ensuring creativity and innovation in all projects.
Travel & Availability: Attend client meetings, site visits, and events, and be available to work evenings and weekends as needed.
Requirements/Qualifications
Education: Bachelor’s degree in Event Management, Marketing, Hospitality, or a related field.
Experience: Minimum of 12 years in event planning and management, with a proven track record of executing large-scale events. UAE-specific experience is a strong advantage.
Skills & Expertise: Exceptional leadership and team management capabilities. Strong project management skills, including budgeting, scheduling, and resource allocation. Excellent communication, negotiation, and client engagement skills. Proficiency in event management software and tools.
Attributes: Creativity and passion for innovation in event design. Flexibility to travel and work extended hours as required.
Desired candidate profile
Event Conceptualization
Developing event concepts that align with the organization’s mission, goals, and audience needs.
Collaborating with stakeholders to understand objectives and creating event themes or experiences.
Comprehensive Event Planning
Overseeing the entire event planning process, from logistics and budgeting to staffing and execution.
Creating detailed project plans, including timelines, milestones, and deliverables, and ensuring adherence to deadlines.
Budget Management
Creating and managing event budgets, ensuring financial resources are allocated efficiently and costs are controlled.
Negotiating with vendors, suppliers, and contractors to stay within budget while securing the best value.
Risk Management
Identifying potential risks and creating mitigation strategies to avoid disruptions during the event.
Developing contingency plans for unexpected issues such as bad weather, vendor problems, or equipment failure.
Team Leadership and Management
Leadership and Team Management
Leading a team of event planners, coordinators, and other staff, ensuring that all roles and responsibilities are clearly defined.
Providing mentorship and guidance to junior staff, fostering a collaborative and efficient working environment.
Delegation and Task Management
Delegating tasks to appropriate team members based on their strengths and expertise.
Ensuring that team members are held accountable for their responsibilities while offering support when needed.
Collaboration with Internal Stakeholders
Working closely with senior leadership, marketing, PR, sales, and other departments to ensure alignment of event goals with organizational priorities.
Communicating event strategies, timelines, and updates to senior management and stakeholders.