Event Manager

Event Management Responsibilities:

• Plan and execute major corporate events, product and real estate launches, and milestone celebrations, overseeing all phases from concept development to post-event evaluation.
• Collaborate with internal teams to ensure each event reflects the company’s brand values and meets organizational objectives.

Personal and Social Events:

• Organize personal events for executives, as well as social celebrations such as birthdays, wedding anniversaries, and other significant gatherings.
• Plan and manage diverse event types, ensuring each gathering—whether a small personal affair or a grand celebration—runs seamlessly and within budget.
• Coordinate celebrity-hosted or attended events, providing an engaging experience for VIP guests.

Artist and Talent Management:

• Source, negotiate, and manage artists, musicians, performers, and other talents for events, ensuring their involvement aligns with the event’s theme and enhances the guest experience.
• Liaise with artist management agencies and agents to handle all logistics, including booking, contracts, travel arrangements, and performance requirements.

Gift Arrangements and Festive Coordination:

• Organize and procure gifts for events like Diwali, Eid, and other festive occasions, selecting items that reflect the company’s culture and meet the unique needs of each celebration.
• Ensure all festive gifts and presents are curated thoughtfully and delivered on schedule.

Venue and Vendor Management:

• Identify, negotiate, and secure event venues, including both indoor and outdoor options suited to event size, purpose, and ambiance.
• Build and maintain strong relationships with vendors, including caterers, decorators, AV technicians, and other service providers.

Budgeting and Reporting:

• Develop detailed budgets for each event, tracking all expenses to ensure financial objectives are met without compromising quality.
• Provide comprehensive post-event reports for stakeholder review, capturing successes, learnings, and areas for improvement.

Team and Client Coordination:

• Lead a team through planning, setup, and execution stages, ensuring effective communication and collaboration.
• Act as the primary point of contact for clients and stakeholders, providing clear updates and managing expectations throughout the event lifecycle.

Desired Candidate Profile:

• 8 years of proven experience in managing corporate, social, and personal events, including experience with high-profile or celebrity-attended events.
• Prior experience in artist and talent management, including sourcing and managing entertainers, performers, or celebrities.
• Strong negotiation skills and budget management expertise.
• Fluent in both Hindi and English, with excellent communication and interpersonal skills.
• Ability to work flexible hours, including weekends and holidays, to accommodate event schedules.