Event Coordinator

We are looking to hire a Event Coordinator who will be responsible for providing comprehensive administrative and logistical support for marketing projects and on-ground activations for our government client based in Dubai – one of the largest companies in the region.

This position will have an initial duration of 8 months and is renewable annually.

The role sits within the Brand & Communications Department and reports directly to the Officer – Marketing & Partnerships.

We are looking for a passionate Event Coordinator with strong administrative and project coordination skills to support internal events, campaigns, and activations. You should also have experience in office administration, budgeting, vendor coordination, and a working knowledge of marketing events within an aviation or related setting.

Key Responsibilities:

• Support the planning and execution of internal activations, brand events, and partnership activities.
• Assist in procurement-related processes and maintain up-to-date budget utilization reports.
• Coordinate with suppliers, internal departments, and project teams for event logistics and on-ground support.
• Assist in the organization of key events such as Dubai Airshow 2025 and manage scheduling, stakeholder coordination, and reporting.
• Maintain records and documentation including reports, trackers, and archives for video production, activations, and financial transactions.
• Ensure compliance with HSSE guidelines and support on-site logistics during activations and installations.
• Provide administrative support including invoice follow-ups, permit coordination, and stock management.

Knowledge, Skills & Experience:

• Diploma or Higher Diploma in Business Administration or a related field.
• 2 to 3 years of relevant experience, preferably in events or aviation sectors.
• Proficiency in MS Office Suite – especially Excel, Word, and PowerPoint.
• Strong time-management, communication, and coordination skills.
• Familiarity with procurement and finance processes.
• Experience in inventory, distribution, or basic bookkeeping is a plus.

Availability:

• Preference will be given to candidates who are available immediately or within 30 days of accepting the offer.

We are looking for a candidate who will be able to work in the United Arab Emirates. Please apply with your resume and remember to provide your contact details.

We will review your job application within 7 working days. Should your profile fit the requirements of the role, a consultant from Edari will be in touch to discuss the opportunity in more detail and explain the next steps.