Event Coordinator

Job Responsibilities

1. Collaborate with clients to understand their event objectives and requirements and develop detailed plans to meet them.
2. Create and manage event budgets, ensuring cost efficiency and adherence to allocated resources.
3. Source, negotiate, and liaise with vendors, including caterers, decorators, AV teams, and other suppliers, to secure services at competitive rates.
4. Oversee venue selection, setup, attendee registration, transportation, and all event-related logistics.
5. Ensure all aspects of events, including setup, operations, and breakdown, are executed smoothly and according to the plan.
6. Act as the main point of contact for clients, internal staff, and external vendors throughout the event lifecycle, maintaining consistent and clear communication.
7. Collaborate with marketing teams (if applicable) to promote events through various channels, including social media, emails, and other marketing tools.
8. Address and resolve any issues that may arise during events promptly and professionally.

Desired Candidate Profile

Qualifications:

1. Proven experience as an Event Coordinator or in a similar role.
2. Strong organizational and project management skills.
3. Excellent communication and interpersonal skills.
4. Ability to multitask, prioritize, and work under pressure in a fast-paced environment.
5. Proficiency in event management software, Microsoft Office Suite, and/or other relevant tools.
6. Flexibility to work evenings, weekends, and holidays as required by event schedules.
7. Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.