Event /Artist coordinator

Job Description: Office Manager & Operations Coordinator

Position: Office Manager & Operations Coordinator

Contract Duration: Two years

Working Hours: Monday to Saturday, 9:00 AM to 7:00 PM

Location: Flexible within our office and remote systems (primarily phone and laptop-based coordination)

Bonus: Attractive performance-based bonuses tied to company growth and achievements

About the Role

We are looking for a dynamic and proactive individual to join our entertainment agency as an Office Manager & Operations Coordinator. You will be the backbone of our business, ensuring smooth operations, seamless communication, and effective coordination across all areas of the agency. Your efforts will help us grow and maintain our reputation as a leading entertainment provider in the region.

Key Responsibilities

1. Operations Management:
   Manage the day-to-day operations of the agency through effective use of communication tools (phone, email, WhatsApp, etc.).
   Oversee scheduling and coordination to ensure that artists, venues, and clients are aligned, and everyone is in the right place at the right time.
   Maintain detailed records of all bookings, contracts, and communications to ensure efficient workflows.
2. Communication & Coordination:
   Act as the primary point of contact between the agency, clients, and artists, ensuring clear and timely communication.
   Handle incoming client requests and relay accurate information to the team for follow-up.
   Foster relationships with clients and artists to ensure long-term collaboration and satisfaction.
3. Talent Profiling & Acquisition:
   Assist with profiling and vetting new talent to add to the agency’s roster.
   Actively seek and onboard new talent and clients to grow the agency’s portfolio.
   Help manage talent profiles, ensuring accurate information is available for client proposals.
4. Administrative Support:
   Manage all administrative tasks, including emails, contracts, invoicing, and accounts.
   Keep paperwork and accounts in order, ensuring compliance with company standards and legal requirements.
   Assist with payment follow-ups, statement reconciliation, and general financial management.
5. Business Growth Support:
   Collaborate with the team to implement strategies for upselling and expanding the client base.
   Support initiatives to enhance operational efficiency and improve client and artist satisfaction.

What We Offer

1. A competitive all-inclusive salary of AED 6,000 per month.
2. Attractive performance-based bonuses tied to the company’s growth and success.
3. The opportunity to play a key role in a growing entertainment agency.
4. A collaborative work environment where your contributions will make a real impact.

If you’re ready to become the backbone of our operations and help drive our success, we’d love to hear from you!

Desired Candidate Profile

Requirements

1. Previous experience in operations management, coordination, or similar roles.
2. Excellent communication skills in English (both written and spoken).
3. Strong organizational skills with the ability to multitask and prioritize effectively.
4. Proficiency in Microsoft Office Suite, email management tools, and digital communication platforms.
5. A proactive, problem-solving attitude and the ability to work independently.
6. Knowledge of the entertainment industry is a plus.