Engineering Coordinator

MARRIOTT International

Dubai

AED 50,000 - 200,000

Job description

Take care of all the engineering local purchases and follow up on all the pending purchase requests.
Check the availability of all the required items by engineering staff in the local market.
Look for purchasing good quality materials within the local market.
Ensure to submit local expense reports with all the purchased invoices timely.
All purchased items are to be shown to the receiving clerk for official receiving.
Assist in preparing the Annual Budget for the engineering department.
Make sure engineering offices and store areas are kept clean, orderly, and safe at all times.
Track operational needs and ensure financial objectives are met.
Assist in effectively planning, scheduling, and evaluating preventative maintenance programs.
Record all incoming calls, requests, tasks, and incidents on the log sheet and ensure that they are followed up to make sure all guest requests are carried out to the hotel standards.
Attend to the reception and ensure visitor, supplier, and contractor requests are handled accordingly.
Responsible for maintenance contracts’ administration with 3rd party vendors/contractors as may be assigned.
Maintain all files and trace systems in the engineering office in a neat and orderly manner.
Follow up daily on enterprise system updates (i.e., Transcendent, GXP, Oasys) and assure full compliance.
Post important announcements, information, and messages on the bulletin board.
Generate GXP daily report and update GSS scoreboard daily.
Update the HLP records daily.
Update pest control reports.
Update monthly departmental training reports.
Prepare monthly departmental meeting presentations and agendas; distribute meeting minutes accordingly.
Ensure follow up and closure of pending asset green stickers.
Prepare local expense reports, technician training manuals, and certificates.
Update departmental organization chart.
Report any serious maintenance problems, unusual findings, or safety hazards immediately to the manager.
Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.
Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following up to ensure problems are corrected.
Maintain a safe and hygienic work environment and perform related duties and special projects as assigned.
Ensure all associates have the proper supplies, equipment, and uniforms.
Establish and maintain open, collaborative relationships with associates.
Ensure that regular ongoing communication occurs with associates in order to create awareness of business objectives, communicate expectations, and recognize performance.
Responsible for all entries of budget management system and recording money minder.