Engineering Coordinator

Overview

About The First Group: Over the past two decades,The First Grouphas forged a reputation as one of the hospitality industry’s leading innovators, providing groundbreaking investment opportunities to clients and partners, while delivering exceptional, memorable experiences to hotel and leisure guests. Our corporate ethos and unique vision for the future of hospitality is encapsulated in our fast-growing portfolio of award-winning hotels and residences, exciting F&B outlets and lifestyle venues, and delivered through our array of complementarythird-party hotel and asset management services.

Core to our vision for the future of hospitality isThe First Collection, our award-winning hotel brand that reflects the rich culture, innovative spirit, and unparalleled refinement for which Dubai is famous for. The First Collection’s urban lifestyle resorts, situated in prime locations across Dubai, are renowned for their unique blend of world-class hospitality and modern flair, as well as their cutting-edge guest facilities and services, which include exclusive access to the stunningSoluna Restaurants and Beach Club, located on the world-famous Palm Jumeirah.

Every hotel in our fast-growing portfolio reflects our ambition to capture the essence of urban living, blending it seamlessly with the tranquillity of a serene getaway. The First Collection echoes the city’s heartbeat, ensuring all our guests are made to feel a part of the magnificent tapestry of Dubai, the world’s most exciting metropolis.

Job Description

The Engineering Coordinator is responsible for providing administrative and operational support to the hotel's engineering department. This role ensures the smooth functioning of maintenance activities, manages documentation, coordinates with other departments, and assists in implementing preventive maintenance schedules to maintain the hotel's facilities to the highest standards.

Key Responsibilities

• Maintain and update the engineering department's records, logs, and reports.
• Coordinate work orders and track their status to ensure timely resolution of maintenance requests.
• Manage inventory of spare parts, tools, and equipment, including procurement and stock control.
• Prepare departmental correspondence, reports, and meeting minutes as required.
• Collaborate with other departments to schedule and prioritize maintenance activities while minimizing guest disruptions.
• Assist in planning and implementing preventive maintenance schedules.
• Ensure compliance with safety and regulatory standards across engineering operations.
• Monitor energy consumption and support sustainability initiatives as directed.
• Act as a liaison between the engineering team and other hotel departments.
• Schedule and coordinate vendor visits, equipment servicing, and repairs.
• Handle guest inquiries or complaints related to maintenance and escalate unresolved issues to the Chief Engineer.
• Generate daily, weekly, and monthly reports on maintenance activities and equipment performance.
• Monitor the maintenance management system to ensure accurate tracking of activities and budgets.

Desired Skill & Expertise

• Education: Diploma or bachelor’s degree in engineering, facilities management, or a related field.
• Experience: 2+ years of administrative or technical support experience, preferably in a hotel or hospitality environment.
• Skills:
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and maintenance management software (e.g., CMMS).
  • Excellent communication and interpersonal skills.
  • Basic technical understanding of hotel systems (HVAC, plumbing, electrical, etc.).